Administrative Assistant

K’awat’si Construction Company is seeking an Administrative Assistant to join our team in Port Hardy, British Columbia. The Administrative Assistant will provide executive-level administrative support by providing clerical support, receiving clients and visitors, arranging travel and correspondence, and scheduling meetings.

Duties and Responsibilities:

  • Provide direct administrative and office management support to the GM, as directed.
  • Managing a variety of projects assigned by the GM.
  • Attend confidential management meetings, prepare agendas and transcribe minutes.
  • Assist with the coordination of various projects activities.
  • Communicate maintenance of items from management/staff to GM
  • Prepare travel schedules, book travel arrangements, and make reservations.
  • Complete and review all expense reports, invoices, and other relevant monetary documents.
  • Coordinate logistics of programs including meetings, seminars, workshops, special projects, and events.
  • Prepare draft reports, background documentation, and research.
  • Review all documents, reports, and correspondence prepared for GM signatures for format, content, grammar, spelling and make edits as necessary.
  • Assist with reports and presentation preparation.
  • Troubleshoot and/or escalate office administration issues.
  • Facilitate communication from team members.
  • Present a positive and professional image of the executive office to all visitors, suppliers, inquiries, and other persons.
  • Other duties shall be assigned as required.

Experience and Qualifications:

  • University degree in Business Administration, or an acceptable combination of education and progressively responsible experience preferred.
  • Minimum 2 years experience in administrative role preferred.
  • Previous experience in project management an asset.
  • Strong knowledge of general office procedures.
  • Able to write and format moderately complex correspondence, including memos, letters, etc.
  • Computer literacy, including effective working skills of MS Word, Excel, PowerPoint and e-mail required.
  • Professional, responsive, and positive work attitude is essential.
  • Meticulous records maintenance skills with the ability to maintain filing systems and basic databases.
  • Superior telephone manners and excellent verbal, written and interpersonal communication skills to communicate with all levels of the organization.

What We Offer:

  • 1 month of accommodations at company cost, for those relocating outside of Northern Vancouver Island.
  • Assistance in finding long term housing
  • Enrollment in company benefits after 6 months of employment
  • Extensive wellness program including: Free in-person counselling services, discounted gym membership, free fitness classes, and free smoothies
  • Company events and holiday parties
  • Career Growth and Development Opportunities
SALARY: $40,000.00-$45,000.00 PER YEAR

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